The links below take you to Google Docs set to “view only.” To use a checklists to track your own document completion progress, please make a copy in your own Google drive folder. You must be logged into Google with your UIC account for access. If you need to create a UIC Google Workspace account, please visit the account creation instruction page. If you experience difficulties with access, please email abrailov@uic.edu.

Please note these are generic checklists for common proposal types and specific solicitations may include additions or deviations. We are happy to review your solicitation with you and create a personalized application checklist for your project.

NIH R01 Application

Standard NSF Application

DOE Typical Package

NOAA

NASA Early Career Investigator Program in Earth Science

1. NIH R01 Formatting Guidelines
2. H Project Summary/Abstract Instructions
3. H Project Narrative  Instructions
4. H Specific Aims Guidelines
5. H Research Strategy Template
6. H Facilities and Other Resources Instructions
   • H Facilities and Other Resources Example (From Grant Central)
7. H Equipment Instructions
8. Data Management and Sharing Template (DMS)
   • H Instructions for DMS Plan
   • H Sample DMS Plan (NIH Example)
   • H Sample DMS from NIH 
9. Resource Sharing Plans
   • H Template of Authentication of Key Chemical/Biological Resources
10. H Multiple PD/PI Plan
11. H Letter of Support from Collaborator
12. H Consortium/Contractual Agreement

1. Screenshot of Study Record Form (Downloadable from ASSIST portal)
   • Screenshot of Planned Enrollment Tables
2. H 2.3.a  Inclusion Across Life Span Template
3. H 2.4 Inclusion of Women and Minorities Template
4. H 2.5 Recruitment Plan Template 
5. H 2.7 Study Timeline Instructions
6. H 2.9 Inclusion Enrolment Report
7. H 3.1  Protection of Human Subjects Template 
8. H 3.5 Overall Structure of the Study Team

1. Formatting Guidelines for a Standard Proposal
2. Annotated Outline for Summary and Project Narrative
3. Project Summary Template
4. Budget Justification Template
5. Facilities, Equipment, and Other resources
6. Broader Impacts Boilerplate
7. Letter of Collaboration Template
8. Mentoring Plan Template

Personnel Documents

SciENcv is required to produce NSF-compliant bio sketches and Current and Pending Support forms. IMPORTANT: The Bio Sketch requirements have changed for proposals submitted after May 20, 2024. Please make sure to select the 2024 template in SciENcv and generate a new bio sketch. DO NOT USE OLDER BIOS.

1. BioSketch Form instructions
2. Current and Pending Form instructions
3. Collaborators and Other Affiliations Instructions and Form
4. Synergistic Activities Template (new 2024 requirement)

Data Management Plan Templates

1. Standard Data Management Plan  Template (for Directorates without specific instructions)
2. Data Management Plan for SBE (Social and Behavioral Sciences)
3. Data Management Plan for BSD (Biological Sciences Directorate)
4. Data Management Plan for Earth Sciences  – This document may be used for both EAR and OCE applications.
5. Data Management Plan for Atmospheric and Geospace Sciences (Geosciences Directorate)

• Formatting guidelines & application instructions
• Letter of Collaboration
• Collaborator Template
•  Biosketch: DOE requires NSF format in SciENcv. Note: For DOE, you can provide 10 total publications; they don’t need to be split in 5 “related” and 5 “other”
• Current and Pending Support: DOE requires NSF format in SciENcv.

Appendices

• Facilities and Other Resources
• Equipment
• Data Management Plan
• PIER Plan (for RENEW) sample
• DOE PIER Plan Guidance 
• S-SIP Template