We have created a selection of checklists, templates, and guides to assist LAS faculty in the preparation of standard documents required by major federal agencies. These documents will be updated annually to comply with any changes in agency guidelines, but please reach out to us to review all the document requirements for your solicitation before beginning a proposal and remember: All external proposal submissions must go through your designated pre-award manager to ensure compliance with internal procedures.

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The agency tabs below contain links to documents kept in a Box folder accessible only for users with a UIC NetId. To create your own documents using the templates and forms, log in with your UIC Box account and download a copy of the respective document to your own files. Please contact Anna Brailovsky with any questions about the documents or if you need templates for other agencies, such as NASA, NOAA, or NIJ.

The links below take you to Google Docs set to “view only.” To use a checklists to track your own document completion progress, please make a copy in your own Google drive folder. You must be logged into Google with your UIC account for access. If you need to create a UIC Google Workspace account, please visit the account creation instruction page. If you experience difficulties with access, please email abrailov@uic.edu.

Please note these are generic checklists for common proposal types and specific solicitations may include additions or deviations. We are happy to review your solicitation with you and create a personalized application checklist for your project.

NIH R01 Application

Standard NSF Application

NSF CAREER Application

DOE Typical Package

NOAA

NASA Early Career Investigator Program in Earth Science

  1. NIH R01 Formatting Guidelines
  2. H Project Summary/Abstract Instructions
  3. H Project Narrative  Instructions
  4. H Specific Aims Guidelines
  5. H Research Strategy Template
  6. H Facilities and Other Resources Instructions
  7. H Equipment Instructions
  8. Data Management and Sharing Template (DMS)
  9. Resource Sharing Plans
  10. H Multiple PD/PI Plan
  11. H Letter of Support from Collaborator
  12. H Consortium/Contractual Agreement

Human Subject Forms Templates

  1. Screenshot of Study Record Form (Downloadable from ASSIST portal)
  2. H 2.3.a  Inclusion Across Life Span Template
  3. H 2.4 Inclusion of Women and Minorities Template
  4. H 2.5 Recruitment Plan Template 
  5. H 2.7 Study Timeline Instructions
  6. H 2.9 Inclusion Enrolment Report
  7. H 3.1  Protection of Human Subjects Template 
  8. H 3.5 Overall Structure of the Study Team
Personnel Documents

SciENcv is required to produce NSF-compliant bio sketches and Current and Pending Support forms. IMPORTANT: The Bio Sketch requirements have changed for proposals submitted after May 20, 2024. Please make sure to select the 2024 template in SciENcv and generate a new bio sketch. DO NOT USE OLDER BIOS.

Data Management Plan Templates
  1. Standard Data Management Plan  Template (for Directorates without specific instructions)
  2. Data Management Plan for SBE (Social and Behavioral Sciences)
  3. Data Management Plan for BSD (Biological Sciences Directorate)
  4. Data Management Plan for Earth Sciences  – This document may be used for both EAR and OCE applications.
  5. Data Management Plan for Atmospheric and Geospace Sciences (Geosciences Directorate)
Appendices